Procurement Process  Overview

Identify if there is a genuine service delivery need.

Service outcomes strategy.

Comparison of service need with Government Policy and Corporate Direction.

Input into Service Delivery Strategy.

Demonstrated and quantified service requirement.

Develop service delivery options for meeting the identified need.

Service delivery options study.

Stakeholder analysis.

Preliminary risks identified.

Service delivery options identified.

Evaluate delivery options and determine a preferred option that meets the service requirement.

Project Strategy Report.

Preliminary financial and economic appraisal.

Inclusion in Asset Strategy (ie Capital Investment Strategic Plan).

Decision to proceed with a selected delivery option.

Define project options for using procurement to deliver service need.

Obtain funding approval to implement preferred project option.

Project Appraisal.

Feasibility Analysis.

Economic/Financial Appraisal.

Risk Assessment.

Value Management Study.

Benefits Realisation Register.

Stakeholder Analysis.

Business Case.

Gateway Business Case Review

Authority to proceed with the acquisition and commence more detailed planning.

Develop a detailed and approved project procurement plan to ensure a viable acquisition outcome can be achieved.

Project Procurement Plan (including an approved procurement and contracting strategy).
Project Brief.
Risk Management Plan.
Benefits Management Plan.
Procurement Strategy Report.

A strategy for seeking tenders from the market and managing the project.

Produce tender documentation that clearly specifies what is required and how potential service providers are to respond.

Completed and approved tender documents.

Completed and approved tender evaluation plan.

Pre-tender estimate.

Authority to invite tenders and commence the contract formation process.

To solicit offers from the market using approved sourcing methods.

Select a conforming and capableservice provider/s that provide best value for money.

Offers received from tenderers.

Record of tender documents issued, including addenda.

Record of offers received.

Identification of capable service providers.

Evaluation and recommendation report.

Post Tender Review Report.

Approval to contract with recommended tenderer.

A contract and contract documents.

Notification to unsuccessful tenderers.

Contract details published.

A concluded tender process and a contracted service provider.

Ensure service provider delivers the asset, goods or services in accordance with its contractual obligations.

Material Variations Reports.

Completed and verified asset, goods and services.

Acceptance Test Reports.

Progress reports.

Contract payments.

Performance reports.

Asset management information.

Successful completion of the contract and provision of the deliverables.

Manage the use/operation of the asset, good or service, including any ongoing operation and maintenance contracts.

Operation plans.

Maintenance plans.

Service need is met.

Level of service is maintained.

Review the outcomes of the project, ensure any learnings are disseminated to stakeholders and determine future actions.

Contract evaluation report.

Ideas and proposals to improve future procurements.

Post Completion and/or Post Implementation Review.

Benefits Realisation Report.

Comparison of the service outcomes achieved as opposed to the outcomes sought.

Learnings to support future actions.